5 Best Workflow Automations For Accounting Firms 

So you know you want to automate more of your accounting firm, but are trying to identify areas of opportunity? Sometimes, the greatest challenge in automating a workflow, is knowing the capabilities of the workflow automation tools themselves. If you’ve made it that far, you’ve probably found yourself exploring Zapier to solve some of these issues. However, the challenge becomes both learning the system, as well as then maintaining it!

1. Redirect Two Factor Authentication (2FA) codes from an email inbox into a shared Slack/Teams channel. Perhaps you have shared login credentials like many for client applications. When that 2FA code gets sent to an email it requires time spent logging into that new email account to grab the code, or worse yet, another person to retrieve it for you. Let’s, instead, route those codes directly into a shared Slack or Microsoft Team channel for easier access. 
2. Map sales from an online store directly into a series of COA based on SKU, location, class, etc. We all have clients that use an online store such as Shopify to sell their goods. Maybe they're using Stripe on top of it, too, which we talk about later on. Despite Shopify syncing natively with Xero or QBO, there are often limitations around the mapping of that data, or splitting up or grouping of the transactions. We can automate that flow of data to the exact COA you need, based on a predefined set of rules. 
3. Automate the creation and set-up of internal systems upon signing of a new EA. While it may not be the most time consuming task, it is non value-add and more administrative than anything else. Think about automating the creation of the QBO Client, your Box/Dropbox/Sharepoint folder structure, follow-up emails, CRM updates, and more.
4. Extract data from payment processing systems (i.e. Stripe) directly into your monthly work papers to automate the calculation and categorization of balance sheet items. How often do you find yourself exporting reports from Stripe or Paypal or more to then have to create formulas and tables in order to either enter data back into QBO/Xero, or to calculate within your monthly work papers? Let the automation extract and manipulate that data for you, saving you hours per month on a single client. 
5. Automate the syncing of invoices and payments between QBO/Xero and payment processing systems. Do you have eCommerce customers that have delays or splits on their payments in Stripe or Paypal? If you find yourself having to spend hours going back to reconcile those payments against your QBO/Xero transactions… let the API’s do it for you!
   

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